I: Student members of ACES may form chapters of the Society at any time, as long as certain requirements are met.
A: The proposed organization may be campus-wide.
1: The campus must be at a two-year or four-year college or university.
2: The college or university must have a school or department of journalism or offer courses of study relevant to the scope of the Society.
B: The proposed organization may be regional.
1: The number of campuses encompassed by the organization is subject to no overriding rule, except that meetings and events should be easily accessible to all members and would-be members.
2: At least one of the member campuses must have a journalism school or department or must offer a course of study relevant to the scope of ACES.
C: All student members of the chapter must become members in good standing in ACES.
D: The organization must have one person who serves as contact to the ACES Executive Committee chapter liaison.
E: The new organization should avoid overlapping with existing chapters (although existing chapters should consider ways to accommodate new chapters,when appropriate).
II: Student chapters must maintain a structure of governance suitable to student organizations.
A: Each campus chapter shall have a president,vice president, secretary and treasurer.
1: The secretary and treasurer functions may be combined.
2: Office holders must be elected annually.
3: Campus chapter must establish bylaws that are approved by the ACES Executive Committee.
B: Each campus chapter shall have a chapter adviser who shall be recognized as the representative of the Executive Committee and ACES.
1: The chapter adviser shall be selected according to the chapter’s bylaws.
2: The adviser will be a full voting member in good standing of ACES.
3: The chapter adviser will be charged with attending all meetings regularly and performing all appropriate duties as adviser.
4: The adviser will provide a permanent place of safekeeping for books, documents and records of the chapter and its officers.
III: Upon completion of organizing requirements and petition to the Executive Committee, the Committee may grant the organization the right to use ACES as part of its name and to act as an arm of the organization within its region.
A: The petition must be accepted by a majority of the Executive Committee.
B: The organizing committee, through its leader or spokesperson, must keep in communication with the Executive Committee through its chapters liaison.
C: The ACES Executive Committee may review the status of any chapter at any time.
IV: Student chapters may consider a number of activities, all with the purpose of forwarding the cause of ACES, as laid down in its bylaws.
A: The primary goal is to increase awareness of copy editing and of ACES and to help students learn about the skills required of copy editors and the tasks and issues professional copy editors face. Secondary goals include allowing student copy editors the chance to network, helping them to develop job-hunting skills and broadening other students’ awareness of copy editing.
1: Student chapters should consider activities within their scope, accepting more complex activities only as the organizations grow.
2: Student chapters must meet at least monthly, and should include a component of education within each meeting.
3: Each meeting must include a mention of ACES and its goals, and membership information and other ACES news should be provided to all who attend.
4: Student chapters must steer clear of fund raising and should rely on newspapers, their scholastic affiliations and other organizations within their territory to help with expenses.
a: Because of tax status, chapters are not able to offer tax write-offs, but newspapers and colleges often are willing to make donations, either in cash or supplies and services, to assist our chapters in developing activities that indirectly benefit their operations.
b: Any fees for events should favor ACES members over non-members.
c: Student chapters may not carry anything more than a nominal balance in the form of operating funds. Any leftover funds after activities become part of the general fund of ACES.