Organizational policies

Code of Conduct

Drafted by William G. Connolly, Merrill Perlman and Rudy Bahr; passed by unanimous vote of the Executive Committee on January 12, 2011

This policy applies to all volunteers, members, contractors and employees of the American Copy Editors Society (“ACES”) and the ACES Education Fund. Collectively, they are described hereafter as “affiliates.”

Affiliates are expected to strive for fairness, honesty and accuracy in all their work, avoiding plagiarism and fabrication. They are expected to obey the law, conform to the highest ethical and professional standards and treat one another professionally, openly, fairly and respectfully. They are expected to avoid harassment — any conduct likely to cause offense to a reasonable person.

Any conduct that violates this code, that is likely to bring discredit to ACES or the Education Fund or that interferes with the orderly conduct of either group’s business will be considered a serious offense and may lead to the cancellation of membership or of any other relationship with the society or the fund.

Affiliates may not misrepresent the society, the fund or either group’s positions or policies. They may not engage in political or social activities in such a way as to imply the endorsement of the society or the fund unless the Executive Committee or the Education Fund board has specifically taken a position on a public question with a direct impact on editors or editing.

Affiliates may not offer endorsements or testimonials for books, programs, products or other endeavors that imply the approval of ACES or the Education Fund. They may not use either group’s logo, newsletter, website or mailing lists without authorization.

In general, only the presidents of ACES and the Education Fund are authorized to speak publicly on either organization’s behalf. Therefore, unless they are authorized to do so, affiliates may not post in the name of the society or the fund on blogs, Facebook, Twitter or other social networking platforms.

Affiliates may not mount large-scale solicitations on behalf of other groups or causes among ACES or Education Fund members.

Affiliates who deal with (or might deal with) prospective donors, vendors or sponsors may not accept personal gifts, favors or special treatment of any kind from such prospects.

Affiliates should be aware that the appearance of a conflict of interest can be as damaging as an actual conflict. Members of the ACES Executive Committee and the Education Fund board should be sensitive to the fact that the civic and professional activities of spouses or other relatives may create such an appearance.

Affiliates must ensure that the ACES Executive Committee or the Education Fund board is informed in writing of any personal, financial, family or professional relationship that could create a conflict of interest or the appearance of conflict. Information contained in such disclosures will be held in confidence unless, in the view of the Executive Committee or the board, the interests of the society or the fund require wider disclosure.

An affiliate who has a conflict of interest must refrain from any debate about or vote on the matter in question unless the Executive Committee or Education Fund board has specifically waived this restriction.

The ACES Executive Committee will be solely responsible for interpreting and applying this code. Those who are unsure about potential conflicts should seek guidance from the Executive Committee or the Education Fund board.

Each year, members of the Executive Committee and the Education Fund board must attest in writing that they have read, understand and are in compliance with this code.

Members of the Executive Committee, the Education Fund board and any subcommittee appointed by either body may not use for personal gain information obtained in that capacity.

Members of the Executive Committee and the Education Fund board are expected to maintain confidentiality with respect to personnel matters.

Nondiscrimination policy

This policy states the American Copy Editors Society’s position on discrimination. This policy applies to dealings with all ACES employees, volunteers, members, clients and contractors.

ACES follows an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.

This policy also applies to internal promotions, training, opportunities for advancement, terminations, outside vendors, members and customers, service clients, use of contractors and consultants, and dealings with the general public.

ACES cancellation policy

National Conference

A full refund of the registration fee will be refunded if received no later than 30 days before the first day of the conference. A refund request must be received by email.

Refunds will be made to the credit card on which the registration was made. If this is not possible, a refund will be made by check. Full refunds are made for some circumstances so the reason for the refund should be specific.

If the cancellation request is received less than 30 days before the start of the conference, the registration fee can be applied to the next year’s conference. It can be used only at that conference after which it expires. Additionally, another person can be substituted for the registration if received no later than 10 days of the national conference.

Boot Camps

A full refund of the registration fee will be given if received no later than 7 days before the first day of the boot camp. A refund request must be received by email.

Refunds will be made to the credit card on which the registration was made. If this is not possible, a refund will be made by check. Full refunds are made for some circumstances so the request for a refund should be specific.